Job Title: Orders Manager

Who we are:

As a growing and dynamic family company, Vlastuin has been creating innovative instore solutions for over 57 years, focusing on increasing market share and revenue for retailers and brands. Vlastuin is characterized by its drive to develop new products that contribute to greater impact on the shopfloor, practical and applicable innovations, and reducing the ecological footprint. We do this with passion, and you can feel it every day. Long-term partnerships with stakeholders such as suppliers, retailers, brand manufacturers, and colleagues have proven to be important values for our decades-long relevance. We work with renowned A-brands such as Pokon, Baronie, Playmobil, Henkel, and retail organizations such as Rituals and Albert Heijn, both internationally and nationally. Located in a beautiful monumental building in Baarn, Vlastuin consists of approximately 25 enthusiastic and dedicated specialists.

Primary responsibilities:

  • Responsible for the management of (re)orders from start to finish (from briefing to production and delivery)
  • Ensuring the smooth processing of product orders / production / deliveries and coordination with relevant departments and colleagues
  • Managing client relationships and keeping clients up-to-date at all times
  • Developing timelines and milestones for new and ongoing orders in our project management software (ProWorkFlow)
  • Having a full understanding and overview of the stock of products available using our ERP system Visma
  • Having a full overview of production planning and timelines for each product
  • Preparing forecasts of production based on order forecasts
  • Setting up calculations, quotes, order confirmations, purchase orders, production orders, and maintaining related administration
  • Monitoring prices and budgets
  • Coordinating with the logistics team members of shipment timelines and delivery status
  • Managing invoicing to customers and suppliers in collaboration with the finance department; providing feedback to the finance department and approving assigned expenses
  • Making overviews and keeping the administration updated at all times
  • Providing regular status reports to the Head of Operations
  • Keeping professional knowledge up to date by visiting suppliers for (new) production techniques, materials, etc., or attending trade shows related to POS, displays and in-store production developments

Education and required competencies:

  • Completed HBO/University degree (specialization in Planning and Project Management is a plus)
  • Knowledge of the POS/Display sector, Retail experience is a must
  • At least 5 years of work experience as a Project Manager, Production Manager, Orders Manager in a similar sector
  • Ownership and organisation are part of your DNA
  • Strong communication skills at a professional and commercial level
  • Proactive, decisive, solution-oriented, willing to roll up your sleeves
  • Ability to work in a structured, precise, and administrative manner, with a technical affinity
  • Knowledge of engineering and technical product development are a plus
  • Ability to work independently and in a team
  • Flexible approach to change, resilient, goal-oriented, and driven
  • Excellent knowledge of MS Office (PowerPoint, Word, Excel)
  • Experience with Project Management, ERP and CRM softwares is a plus
  • Available at least 32 hours per week and mostly from the office
  • Driver’s license (office is located in Baarn and no easily reachable by public transport)

What we offer:

  • An independent and varied role in a successful, commercial organization that works with an appealing and recognizable product assortment, national and international brands, and retailers
  • An enthusiastic, hardworking, and friendly team
  • Plenty of room for personal development
  • Reimbursement of travel expenses, pension scheme, etc.
  • Phone and laptop provided
  • Opportunities for job-related training
  • Flexible working hours to avoid traffic congestion

Please note we do not offer relocation support. Candidates must be in the Netherlands already.

Do you want to apply? We look forward to your response. Mail your CV with motivation letter to

Please note that we do not appreciate acquisition in response to this advertisement.